Product Purchasing & Smart eProcurement with CodeBlue

CodeBlue's 'Smart eProcurement' online system streamlines the product purchasing process, helps you save money and takes the hassle out of procurement.

Customers can use the Smart eProcurement system to see their own specific pricing, stock availability of over 20,000 products, and order status.  CodeBlue staff use the same system as you do; so whether you place an order through your Account Manager or online yourself, all the information is available instantaneously in the one place.

Preview the system

If you are interested in becoming a CodeBlue "eProcurement" customer and would like a preview of the system, please contact one of our team or email info@codeblue.co.nz.

An interim guest account can be set up for you with appropriate functionality to meet your specific needs.

Read on for more detail...

Features

The system has several features that can be turned on or off depending on the needs of your company. They include:

• Customisable Catalogues
• Self-Manageable User Security
• Quoting Area
• Order History Area
• Built-in Requisitioning
• Customisable User Order Limits
• Email Notifications.

Customisable Catalogues

• Browse through over 20,000 items in the Full Catalogue.
• Browse your self-maintained Standard Catalogue. Use this as a Personal "Favourite Products" location OR as a company-wide subset of products that have been approved for use on your network.
• The catalogue is updated daily, direct from our distributors and vendors, ensuring up-to-date pricing and stock information.

Self-Manageable User Security

You can nominate a Primary Contact for your company who will be responsible for administering your company's user access capabilities. The Primary Contact can create online user accounts for staff members and decides whether a staff member can:

• Use the system
• Browse the Full Catalogue OR Standard Catalogue OR both
• Create new online users for the company
• Change, add and delete delivery addresses
• Place orders
• Authorise requisitions
• Modify the Standard Catalogue contents
• View peer orders and/or quotes.

Quoting Area

Contains open quotes, either created by your Staff Members OR by your CodeBlue Account Manager or Trusted Advisor. They remain here until deleted or lodged as an order.

Order History Area

Allows you to get real time reports on the status of any outstanding or historical order.

Built-in Requisitioning

You can force individuals or all staff members to have their order requests authorised by a specified person/s. The authoriser will receive an email notifying them that an order awaits their approval. The staff member will receive an email notifying them of who is responsible for authorising their order. The staff member will also receive notification when the order has been approved or denied.

Customisable User Order Limits

The maximum total value of any order can be set to a predefined limit for all or individual staff members. You may also elect to limit the maximum price per single item that a staff member may order. Any instance that exceeds these predefined thresholds will raise a flag for the staff member, notifying them that they will be unable to place this order due to exceeding the limit. This feature is best used in conjunction with Requisitioning. An order that a staff member cannot lodge themselves can be lodged as a requisition request instead, and go through the Requisitioning process.

Email Notifications

All transactions and requests initiate email confirmations. Email messages are generated when:

• An order is submitted
• A quote is submitted
• A requisition is raised
• A requisition is denied or authorised.

More information

For more information about this CodeBlue service and how it could work for your organisation: Contact us.